According to the Article 5 of the Law of Ukraine on Foreign Economic Activities "…Foreign business entities, which carry out foreign economic activities in Ukraine, have the right to open their representative offices in Ukraine. Registration of these offices shall be carried out by the Ministry of Economy of Ukraine within 60 days since the date the documents are submitted for registration. For the registration of a representative office of a foreign business entity on the territory of Ukraine there shall be submitted:

1. application for registration of a representative office prepared in free form;
2. extract from the trade (banking) register of the country, where the foreign business entity is officially registered;
3. reference from the banking institution, where an applicant’s account is officially kept;
4. power of attorney to carry out representative functions issued in accordance with the law of the country where the office of the foreign business entity is officially registered.

The above documents shall be certified by a notary at the place of issue and dully legalized in consular institutions of Ukraine, if international agreements of Ukraine do not provide to the contrary. Foreign business entities shall pay for the registration of a representative office in the amount, fixed by the Cabinet of Ministers of Ukraine, which shall not exceed actual cost of work performed by the official entities of the country while registering the company.

Should The Ministry of Economy and Trade of Ukraine refuse in registration of a representative office of foreign business entity or take no decision on its registration within the established 60-day term, the foreign business entity may appeal such refusal in judicial bodies of Ukraine.

There shall be prohibited to demand from a foreign subject of economic activities re-registration of previously registered representative office in Ukraine.

Should any change of name, legal status, legal address of a foreign business entity or its bankruptcy take place, the respective representative office in Ukraine shall inform about that The Ministry of Economy and Trade of Ukraine within the 7-day period.

Economic, including foreign economic, activities of foreign business entities on the territory of Ukraine, shall be regulated by the laws of Ukraine, where it concerns the procedure for implementation of economic activities in Ukraine. If this activity is connected with foreign investments, it shall be regulated by the relevant laws of Ukraine…"

List of documents that are necessary for registration of a representation of a company in Ukraine

1. Application for registration on a letterhead of a company signed by Head of a company and with seal affixed. Form is free. Application has to contain:

• name of a company;
• address of a company;
• telephone and fax numbers;
• name of a city, in which a representation is established, and future address of a representation;
• cities where the subsidiaries are located;
• number of foreign employees working in a representation;
• date of establishment of a company;
• name of a bank and number of account;
• field of activities of a company;
• purpose of establishment and field of activities of a representation (representation activities only), information on business relations with Ukrainian partners and prospects of cooperation development.

Please do not a copy of application. Only the original document with a signature of the head of a company attested by notary should be submitted.

2. Extract from Trade Register of a country where the HQ of the company is located (attested by notary).

3. Certificate from a bank where the company has an open account. The certificate should contain the account number. Only original document should be submitted. Signature of a bank employee who issued a certificate must be attested by notary.

4. Warrant allowing the concrete person to act as a representative of a company in Ukraine. Only the original warrant signed by the Head of a company and attested by notary should be submitted.

Documents listed in Paragraphs 1,2,3,4 must be notarized in the Consulate of Ukraine.

The documents must be translated into Ukrainian. Translation must be attested by a seal of an official translator only.

The documents have to be submitted to the Ministry of Economy and Trade of Ukraine no later than 6 months after the date of their issuance in a country where the company`s HQ is located.

Under acceptance of documents for registration, an applicant is given the number of account for payment of registration fee, amounting to 2 500 USD.

The register contains the following information: number of the representative office in the registry, date of the registration, name and location of the HQ of the company, location of the representative office, field of activity of the company etc. The representative office is considered opened since the date of the obtaining the Registration certificate. After the registration of the representative office, the company gets a Registration certificate.

To make a specific request, please, contact Economic and Trade Office of the Embassy by e-mail: [email protected]